Copy of NEW SRMS Course Groups Staff Process and Screenshots

Owned by Daryl Nelson
Jun 23, 2023
5 min read

  1. In this interface staff has the ability to search for courses via course code and optionally semester.

  2. Once these options are selected you will be directed to the listing page which should show all existing groups based on search parameters

  • Course Groups Listing page is as follows:

  1. In this listing page staff can Search for a specific group, Add a group, Edit a group , View Group Details or Delete a group: All actions are recorded in the system.

  • Adding a Group:

  1. When the add button is clicked, users are redirected to the add page which will by default auto fill the first 3 columns “Group Type“, “Group Name” and “Semester”. Users will be able to edit ALL group options. A group can be created using a minimum of 4 columns including the previous 3 mentioned and the “Delivery Mode” which staff will have to manually enter. Delivery mode options are as follows “Online”, “In Class” and “Hybrid“.

  2. Staff will be able to add a group description which will be visible to students before enrolling, it is recommended that additional information which staff wish students to see before enrolling be placed in the group description.

  3. Registration Limit: The staff will be able to fill out registration limit this number will limit the number of students able to enrol into the group. If limit is left blank or set to 0 that group will have an unlimited registration limit

  4. Moodle Group ID: This field is NOT Mandatory and should only be filled once Lecturers/HODs decide on Moodle group arrangements. If this slot is filled with an available option student who enrol in this SRMS course group will be automatically enrolled into the selected group number on Moodle. (PS for each Course only one Group Type (Lecture, Tutorial or Lab) will be able to make use of the Moodle Group ID. Once a group type has the Moodle Group ID selected only groups of that same type will be able to use Moodle Group IDs for that course.

  5. Group Time Slots: Staff will be able to select the time slots for groups which will be visible to students before enrolling into groups.

  6. Group is Enrollable: By default Groups created are not available for students to enrol. This field needs to be set to ALLOW for students to be able to view and enrol into the group

  7. Manage Programme List: Staff will be able to select a list of programmes. This students in this list of programmes can either be Allowed to enrol or Restricted from enrolling into this group: Once programme is selected as displayed below and the add programme button is clicked the programme will be added to the list.

  • Editing Groups

  1. In the event an incorrect Time slot is added or an incorrect Programme is added to the list, Staff can delete by clicking the checkbox of the entry they wish to delete and submit change: Those entries will be deleted.

  3. All options during the process of adding a group EXCEPT “Group Type” is able to be edited. if you wish to change the group type you will have to delete the group and create a new one.

 

 

 

 

MANAGE STUDENTS ENROLLMENT

  • In this section we will show you how to manage students and their enrolment in the course groups.

  • Under the course groups feature we have outlined above we have included an extra button to manage students for course groups, We have included a “Manage Students“ button right beside to the “Add Group“ button:

 

  • When this button is clicked you will see an interface which shows all students who would have enrolled for the course and semester you would have searched, If no semester was chosen a list of all students who would have registered for that course for the entire year will be displayed.

  • This interface present sections for student Name, USI and will show a dropdown list for each group type present in the course which you have searched. The selected option shows the group which the student is currently enrolled in (if it is marked as select student is not enrolled in a group). At this point staff have the ability to select a group from the drop down list if they would like to change the group the student is enrolled in.

  • On this note it is important to mention that if a group you are trying to enrol a particular student in; is full or not enrollable to student because of programme restriction of any other restriction for that matter the enrol action will fail and will result in a error message for each student where any error occurs. To rectify such issues an edit of the group could be made (for example if a group is full you increase the group enrol limit and perform the action again or if the programme of the student is restricted you can add the programme of the student to the allow list in the group)

  • When you have selected all students and their desired group changes you will scroll to the bottom of the page and click the “MASS UPDATE“ button to perform the edit of these student’s groups

 

Merging of Courses and Course Group

 

Students should be in the same group (G1, G2, etc) on both campuses when a campus merge is done for a course. This allows the students to be in the same group on both campuses.